Draft- SASFAA Executive Board Meeting
Hyatt Regency
CALL TO ORDER
President Janet Sain called
the meeting to order at
WELCOME
CHANGES TO THE AGENDA AND SUBSTITUTE VOTING
The following changes to the
agenda were noted:
INTRODUCTIONS
The following elected board
members were present: Janet Sain, President; Guy Gibbs, President-Elect;
State Presidents in
attendance were: Heather Boutell, Kentucky;
Committee Chairs in
attendance were:Karen Koonce, Finance and Audit; Dee
Tally, Diversity;
Liaisons present:
APPROVAL OF THE MINUTES
ACTION:
REPORTS FROM THE OFFICERS
SEE ATTACHMENT A
Report from Vice President, Zita Barree
Zita announced her
instructors for the 2005 New Aid Officers Workshop.
ACTION: Zita Barree made a
motion to accept the instructors for the New Aid Officers Workshop with a
person from
Discussion of the motion
ensued, and
ACTION: The motion carried.
Report from Treasurer,
Lester reported that so far
we have 275 paid members. 9 people have signed up for the Management Institute.
Lester reported that we have conference call capabilities that charge 19 cents
per minute and it is a direct billing to go to Lester.
Marie Bennett asked for
clarification on the charges. Lester stated that the charges for conference
calls are 19 cents per minute per conference call and that there are no set-up
charges.
Lester stated there are still
charges coming in from the prior year administration.
ACTION: Lester
made a motion to change the following line items to balance the budget for
2003-2004.
Line item 201 Budget
amount from $6,200 to $2,900
Line item 202 Budget
amount from $8,000 to $8,550
Line item 203 Budget
amount from $94,000 to $117,000
Line item 206 Budget
amount from $162,000 to $159,700
Line item 210 Budget
amount from $30,000 to $18,900
Line item 212 Budget
amount from $800 to
$0
Line item 214 Budget
amount from $7,500 to $7,745
Line item 216 Budget
amount from $3,500 to $900
Line item 217 Budget
amount from $$4,000 to $1,400
Line item 218 Budget
amount from $4,000 to $ 2,900
Discussion occurred on how
the Professional Advancement line item was over spent. Frieda Jones 2003-2004
Vice President for Professional Development explained that there were contract
issues with the
ACTION: The motion was restated and the motion
carried.
The 2004-2005 budget
discussion was tabled until the Audit and Finance report.
Reports from the State Presidents
SEE ATTACHMENT B
COMMITTEE REPORTS
SEE ATTACHMENTS C
Report from Conference Chair, Brent Tener
Brent announced the theme of
the 2005 conference is SASFAA: Directing and Producing Educational
Opportunities. This Hotel is costly so the committee is working hard to keep
the costs down. Brent thanked the
ACTION: Guy Gibbs made a motion to accept the
conference committee members as presented by Brent. The motion, seconded by
Report from Site Selection Chair,
In 2008 SASFAA will be back
in
Discussion occurred about the
use of this company. Several states within the SASFAA region have been
contacted by this organization.
Upcoming SASFAA sites:
Report from Diversity Chair, Dee Tally
Sam Chuks
– Faulkner State Community College, Al Pratt – Chase Education First, Anita
Haynes – Emory University, Em McNair – Texas
Guarantee Agency, Michael Morgan – KHEAA, RoseMary Stelma – East Carolina University, Robbie Snapp – Middle Tennessee State University, and Liza Bruce – ECMC Group.
ACTION:
Report from Membership Chair, Forrest Stuart
Forrest stated that the
Membership committee consisted of the Membership Chairs from each of the nine
SASFAA States.
ACTION: Zita Barree made a
motion to accept the committee members Forrest presented as the Membership
Committee. The motion, seconded by
Forrest stated that we will
work on a membership brochure or packet similar to
Report from Vendor/Sponsor Chair, Bob Godfrey
Bob presented Keith Reeves
and Jackie Bell as his committee.
ACTION: Guy Gibbs made a motion to accept the
committee members Bob presented as the Vendor/Sponsor Committee. The motion,
seconded by Tom Morehouse, was approved.
Discussion ensued over
thanking our sponsors and the Web banner ads. Bob Godfrey, Vendor/Sponsor
Chair, stated that the banner ads run on a cycle from Oct 1 to Oct 1 of each
year. Do the Sponsors feel they are getting their money’s worth on the banner
ads? Janet Sain, SASFAA President, asked if we need to look at Sponsorship
levels again.
Bob stated he is looking at
bids for a drayage company. Ron Gambill stated that we need to view our
contract with the hotel because there is an in-house drayage company.
Report from Budget/Audit Chair, Karen Koonce
Karen stated we need to review
the asset list of the association and determine what needs to be done with some
of the property. Discussion ensued and Jane McNaughton pointed out pages 63 and
107 of the Policy and Procedure Manual address disposal of assets. Karen said
that Ann Rochester will again do our 990 tax form. The issue of Audit versus
Review was discussed in length.
Karen presented the 2004-2005
Proposed Budget. She suggested that we resurrect
budget line item 09, Balance Forward, to cover additional expenses that are
from the prior year administration for a balanced budget. Karen explained that
the budget for the Management Institute has all been moved under line item 203
Professional Development. In was brought to everyone’s attention that in the
Policy and Procedure Manual page 152, the accounts show the Balance Forward
line item, as well as current and prior year expenses for Professional
Development.
Janet recessed the meeting until
The meeting resumed at
ACTION: Zita Barree made a
motion to accept the Budget as proposed by Karen. The motion was seconded by
Tom Morehouse.
Discussion ensued about the
line item revisions and that they need to be included in the motion.
ACTION: Zita Barree amended her motion to accept the Budget as proposed
and to move the Management Institute from budget line 219-1 to budget line
203-5. The motion, seconded by Tom Morehouse, was approved.
Report from Newsletter Chair, April Kendrick
April announced her committee
for Newsletter as the state Newsletter Editors.
ACTION: Tom Morehouse made a motion to accept the
committee members April presented as the Newsletter Committee. The motion,
seconded by Heather Boutell, was approved.
Report from Carol Mowbray, Special Projects
Carol announced that her
committee was the Past President’s Council.
SASFAA President, Janet Sain, recessed the meeting
until
Janet Sain, SASFAA President, called the meeting back
to order at
Report from Jane McNaughton, Lender Liaison
Jane presented her committee
as the Lender Liaisons from each state association.
ACTION: Freida Jones made a motion to accept the
committee members Jane presented as the Lender Liaison Committee. The motion,
seconded by Chip Quisenberry, was approved.
Report from Marie Bennett, Federal Relations Chair
Marie presented her committee
as the Federal Relations Chairs from each state association.
ACTION: Heather Boutell made a motion to accept the
committee members Marie presented as the Federal Relations Committee. The
motion, seconded by Betty Whalen, was approved.
Old Business
Special Project – see
Attachment E
Membership categories and
dues structure still need to be reviewed. Use Past Presidents Council to review
and make recommendations.
Janet Sain, SASFAA President
asked when we last assessed the training needs of the association. Karen Fooks
stated that in 1996 a survey was done. Discussion occurred regarding training
manual and policy and Procedure manuals for New Aid Officers Workshop,
Management Institute, and Mid Level Workshop. Heather Boutell stated that
appendix B in the Policy and Procedure Manual is a good guide. It was stated
that it should be an on-going process to update these manuals.
President Janet Sain asked
Zita Barree, VP for Training, to update the appendix B . Karen Koonce was asked to get together with past budget
chairs and Dave Cecil to put together Treasurer training for the Association.
ACTION: Guy Gibbs moved to have the budget and finance
committee review the issue of financial planning and report back to the
board and for the VP for Training review
the sections in the Policy and Procedure manual for professional development
and bring back recommendations to the board at the November Meeting. The motion, seconded by
Carol Mowbray addressed the
issues put before the Special Projects Committee.
Structure of the Board: Carol
suggested that there are different models we should look at to make sure we are
not missing anything or do we feel the current
structure is meeting the needs of the association.
Membership Categories:
Currently we have Active or Honorary. We can further sub-divide the categories
based on employment.
Membership dues, is the $25 fee enough. We need to see if all of these are in line with
our mission.
ACTION: Carol Mowbray made a motion to appoint a task
force to review the role of the State Presidents on the SASFAA Board and see
what needs to be done. The motion was seconded by
Carol asked for the motion to
be amended to add the structures of the committee.
ACTION: Carol Mowbray amended the motion to appoint a
task force to review the role of the State Presidents on the SASFAA Board and
to look at the structure of the committees to see what needs to be done. The
motion, seconded by
President Janet Sain asked
that the task force be made up of State Presidents, the past President, and
Lender Liaison. Carol Mowbray stated that all the charges put forth have been
assigned to other committees and asked what the role of the Past Presidents Council
should be. Janet asked her to continue to meet and work to bring issues before
the board.
New Business
None.
ACTION:
Respectfully submitted,
Sandra J. Neel, SASFAA
Secretary
ATTACHMENT A Officers Reports
Report from Guy Gibbs, President -Elect
The President-Elect has been
involved in a number of activities since assuming office
Appointment of Committee
Chairs
Appointment of Lisann Masterson, Director of Financial Aid,
Appointment of Keith Reeves,
Associate Director of Financial Aid, Clemson University, Clemson, South
Carolina as Chair of the Vendor/Sponsor Committee. He will work with
Appointment
of
Site Selection Activity for
the Board Meetings
The summer board meeting in
late July or early August 2005 will be held at the Sheraton Greensboro Hotel at
Four Seasons. Dates have not been
finalized; however,
It is anticipated that a site
will be selected and announced at the November board meeting in
State Presidents-Elect
Workshop
The State Presidents-Elect
workshop will be held on the Sunday preceding the opening of the SASFAA
conference in February. The SASFAA
President Elect will work with the Chair of the Conference Committee,
William “Buddy”
Ruth Strum,
Suzanne Buttram,
Shelley Park, Eastern
Soraya Welden,
Dana Kelly,
Nancy Garmroth,
Forrest Stuart,
Brad Barnett,
The President-Elect would
like to thank the current State Presidents for submitting information to him
confirming the name of their State President-Elect as well as dates of
conferences for fall 2005 and spring 2006.
This information is invaluable for planning purposes.
NASFAA
The President-Elect will
attend the NASFAA board meeting to be held in
Report from Zita Barree,
Vice-President
The formation of
a committee for the purpose of conducting the annual New Aid Officers Workshop
has been completed. The members selected are listed below:
Returning
Deborah Barbone,
Michael Barree,
Nancy Melton,
Janette Overton,
Lynda Sayer,
Lisanne Masterson,
New
Pat Arauz,
Bruce Crain,
Leonard Gude,
Michelle Wright,
There is still one instructor
slot that needs to be filled but it is still determined at this time.
Curriculum Coordinator: Deborah, “Tolly”, Tollefson,
Lender Assistants
Jackie
Biz Daniel, National Education,
VA (returning)
Gary Mann, Suntrust/Nelnet, GA (returning)
A site for 2005 has not yet
been selected but discussions are underway with
The 2005 Mid-level Workshop
will be coordinated by SWASFAA and at this time, no information has been
provided as to the dates or location.
ATTACHMENT B State Presidents Reports
Report from
The following is a synopsis
of the current status of FASFAA and action items to be determined by the
Executive Board.
President’s retreat held
1st Executive
Board Meeting to be held on
FASFAA Leadership Institute
created to mentor and develop future leaders.
Participation in NASFAA’s Decentralized
Training. TBD
Participation
in College Goal Sunday. TBD
New website
host. Migration to
Additional
Vo-tech/Proprietary training initiative to be developed
Report from Heather Boutell,
Transition Meeting
The 2003-2004 and 2004-2005
KASFAA Executive Boards met June 28 and 29 at
First 2004-2005 Board
Meeting
The first Board meeting of
2004-2005 was held in
Remember KASFAA’s
student focus and mission by inviting a student to every Board meeting and
KASFAA Conference. The student will
share his or her story about how financial aid made a difference, and receive a
$100 scholarship to assist with college in 04-05.
Increase KASFAA volunteerism
for 04-05. Create an on-line volunteer
form, and quickly plug in committee volunteers to committee assignments. Ensure all volunteers have been assigned to a
committee by follow-up. Request Committee Chairs to have more active committees and to
utilize members for new and creative ideas and goals.
Bring more awareness of
KASFAA to legislators. Invite the
Governor and Senators to our conferences.
Offer to work with legislators on financial aid training and/or success
stories thanks to federal and state aid.
Review all policies and
procedures in 04-05 and update as necessary.
Review KASFAA’s
activities and consider submitting any of our current or new activities for a
NASFAA state award.
The meeting began with
Bernice Ayer, Director at Owensboro Community and
The tone and cooperative
attitude of the new Board was evident.
All committees had a representative, and all committee chairs or
representatives presented a report with goals for 04-05. Board members were challenged to bring
operational calendars to the next meeting in October 2005.
Policies and procedures were
updated from past Board votes at this meeting.
More work needs to be done to the document, and all Board members, as
well as the Long Range Planning Committee, make this one of the most important
topics of the year.
College Goal Sunday
KASFAA will again conduct
College Goal Sunday in
Training Events
KASFAA will participate in
NASFAA Training this fall. Chris Tolson
of
Fall Program
The fall theme, “Take A Leading Role in KASFAA”, was set at the Program Committee
meeting. The conference will be held
October 20-22 in
Finances
KASFAA decided this year to
attempt to increase our reserve by an additional $2500. The reserve currently is about 20% of the
operating budget. This year’s Chair
believes that if possible, KASFAA should work to increase the reserve in case
of a fiscal emergency.
NASFAA Update
Sixteen Kentuckians
registered for the NASFAA conference in
Volunteerism
KASFAA members volunteered
on-line this year at our website.
Members were invited to select three choices for committee
participation, and each committee was described in detail on the web. As soon as members hit submit, the form came
to President Boutell, and President Boutell sent a follow-up e-mail. This year’s committees each have several
members, and most have balanced representation from the various sectors. The two-year community colleges and lenders
have volunteered at a huge rate, and everyone has been plugged into a committee
role.
Report from Betty Whalen,
Transition Board
Meeting:
The Transition Board meeting was held June 21-22 at The Whitney Hotel in
Budget
Committee: The Budget Committee met July 19 at the offices of the
SC Student Loan Corporation in
Other Committee Activities: Vendor/Sponsor
Chair, Tamy Garofano, has
presented vendors with a variety of opportunities for sponsorship during the
year. SCASFAA is indeed grateful to our
sponsors and vendors who provide significant support to the Association.
Membership Chair, Tabatha McAllister, has completed the task of revising our
membership form to include more information about our members as SCASFAA seeks
to identify and meet changing needs of its members. Kim Jenerette,
Legislative Concerns Chair, continues his fine job in keeping the membership up
to date on changes at the federal and state levels which impact our offices.
Nancy Garmroth,
President-Elect and Special Projects Chair, is developing a survey tool to
determine attitudes and opinions of the membership regarding SCASFAA services
and activities.
Fall 2004
Conference: Jeff Holliday and the Fall Conference Committee met
August 4 in
2004-05 Executive
Board and Committee Chairs:
President – Betty Whalen,
President-Elect – Nancy Garmroth,
Vice President – Elizabeth
Milam Lomas,
Treasurer – Jeff Dennis,
Southern
Secretary – Martin Carney,
Member-at-Large – Tabatha McAllister,
Past President – Keith
Reeves,
Budget – Jeff Dennis
By-Laws – Martin Carney
Counselor/Consumer Relations
– Meg Hurt, Coastal
Diversity – Bridget
Blackwell, USC
Legislative Concerns – Kim Jenerette, USC Upstate
Lender Liaison – Bill Mackie,
SC Student Loan Corporation
Membership – Tabatha McAllister
Newsletter Editor – Amy Driggers,
Nominations and Elections –
Keith Reeves
Peer Support – Ed Miller, USC
Professional Development –
Elizabeth Milam Lomas
Program-Fall – Jeff Holliday,
Program-Spring – Jennifer
Jones Gaddy, SC Student Loan Corporation
Site Selection – Hank Fuller,
The Citadel
State Agency Liaison – Eddie
Shannon, SC Tuition Grants Program
Vendors/Sponsors – Tamy Garofano, USC
Listserv Manager –
Web Manager – Keith Reeves
Report from Tom Morehouse,
The Virginia Association of
Student Financial Aid Administrators held its Board Retreat and Transition in
June at the Peaks of Otter Lodge on the
The theme for 2004-2005 is
“keep the light shining”. This was chosen by the President of VASFAA as he is
an avid sailor, and the lighthouse is a beacon for any sailor, whether it’s to
show the way to safe harbor or out of protected waters to adventure, or to keep
a sailor from shoals and running aground, or other hazards. With this in mind,
the lighthouse is a metaphor as a beacon for our students, lighting the way to
a better future, or their own “safe harbor” or “adventure”. The theme can also
be a metaphor for “the lamp of knowledge” and our ability to provide a means to
achieve an education, be it through awareness or access. As Financial Aid
professionals, students are guided to help avoid “hazards” by enabling them to
start or continue their education through the opportunities afforded by
financial aid.
One of the emerging themes
for 2004-2005 and beyond is one of continuity. The President and the President
Elect are working very closely to make the next two years an era of building
membership and membership involvement, enthusiasm and organizational stability.
Part of this is a “leadership initiative” which is a three-prong effort. One is
an initiative of leadership development. This will be exemplified through VASFAA’s first annual Leadership Symposium, to be held in
The VASFAA Board will meet
next week, August 11th, to finalize the 2004-2005 budget
and the 2005 Annual Conference Contract, as well as review the proposed site
selection for 2006 and 2007. The next
VASFAA Board meeting will be in November (14-15), in conjunction with our
Leadership Symposium (Nov 15-16), both to be held I Charlottesville.
Report from
Transitioning from
President-Elect to President in TASFAA has been successful and full of
challenges. The June annual transition
meeting went well as did the first “real” board meeting which took place on
July 27th and Program Committee meeting on July 28th.
Several challenges that were
immediately present were that Nancy Beverly, TASFAA President 2003-04 and
currently serving as Past President experienced a career change, going from
being an active financial aid administrator to a member of the Regions Bank
marketing team. The TASFAA by-laws were
specific in who is able to serve as president and president-elect but there
were varying opinions on the specifics for past-president. A proposal to change the by-laws will be
brought before the membership at our spring 2005 conference that will require
that the past-president also be an active financial aid administrator employed
at an institution of higher learning.
The previous year was also a year that was costly to the association and
after researching conference registration fees and sponsorship levels from all
states in SASFAA, a proposal was made to increase funding in these areas. Those increases were voted on and passed by
the executive board and TASFAA members have been notified of the
increases.
Other challenges: Lottery training in
Plans are well underway for
the fall conference with Forrest Stuart chairing the program committee. The theme is “Access & Opportunity 24/7”.
On a personal note: I have accepted the position of Assistant
Director of Enrollment Services/Financial Aid at Columbia State Community
College with the first day being August 26, 2004.
Report from
The AASFAA Executive Boards
for 2003-04 and 2004-05 held the annual transition meeting in late June at the
Legends in
Incoming AASFAA President Dr.
Chip encouraged the Board to
plan to attend the AASFAA Fall 2004 Conference to be held October 12-15, 2004
at the historic Tutwiler Hotel in downtown
Birmingham, as well as the annual SASFAA conference next February 13-16 at the
Hyatt Regency in Atlanta. He informed
the Board that the Fall Program Committee has already met, and that they are
planning a conference full of content.
In other activity since the
transition meeting:
The final 2004-05 budget has
been proposed, but not adopted.
The Fall Program Committee
has met again and is finalizing plans and speakers for the October conference.
Chip represented AASFAA at
the annual NASFAA Conference in
Report from Laura Diven
Brown,
The MASFAA Transitional Board
Meeting was held at the Golden Moon Resort in
The Executive Board and
Committee Chairs for 2004-05 are:
Elected Board Members
Soraya Welden, President-Elect,
Meridian Community College
Lori Ball, Vice President, Mississippi State University
Levis Hughes, Secretary, Nelnet
Ann Margaret Mullins, Treasurer, Delta State University
Janice Prather, Member-at-Large, Northeast Mississippi Community College
Anne Grove, Director, Hinds Community College
Billye-Jean Stroud, Director, Citibank
Robyn Cilwik, Director, William Carey College
Patrick James, Past President, Millsaps College
Committee Chairs
Louanne Langston - Archives, USA Funds
Wendy Hutchins - Conference, Sallie Mae
LaShanda Chamberlain - Diversity, Mississippi Gulf
Coast Community College
Debbi Braswell - Electronic Services, Millsaps College
Donna O'Quinn - High School Relations, University of Southern Mississippi
Michael Roberts - Legislative, TSAC
Robert Givens - State Aid Programs, The University of Mississippi
Jennifer Medley - Vendor/Sponsor, Student Loan Xpress
At the Transitional Meeting,
participants reviewed their individual goals for the upcoming year. These include:
Work with ATAC on the issue
of whether two membership years can be opened at once
Implement income/expense
“detail tracking” categories (following SASFAA format)
Encourage ongoing mentorship
activities
Complete a comprehensive
overhaul of the Policies & Procedures, including committee job descriptions
Transfer historical records
to imaging
Encourage diverse candidates
on the nominations slate
Poll the membership regarding
diversity and explore ideas for ongoing diversity initiatives
Plan an educational,
enlightening, and entertaining conference while remaining within the
established budget
Promote increased use of the listserve
Survey high school
administrators and counselors regarding how MASFAA can best serve them
Encourage members to become
actively involved in reauthorization issues
Work with the state financial
aid office to receive funds by wire and explore the possibility of a
standardized format such as Common Record for electronic rosters
Use the printed newsletter
effectively to promote upcoming events, acquaint members with each other, and
provide substantive articles for FA professionals
Get on a cycle of advance
planning for the fall training workshops and the transitional board meetings
Explore leadership
development on behalf of the association
Evaluate sponsorship levels
and incentives, identify new sponsors, and encourage higher contribution levels
from previous sponsors
Upcoming events:
The Conference Committee has
invited
The MASFAA Fall Training
Workshop, featuring NASFAA’s fall topic of loans,
will be held at the
Report from Sharon Oliver,
NCAFAA is very pleased to be the recipient of the 2004
The
North Carolina Association of Student Financial Aid Administrators’ (NCASFAA)
transitional board meeting was held on
On
*Provide excellent professional training and develop
programs considering members experience, institutional type and level of
responsibilities
*Establish an email financial
aid hotline for students
*Explore electronic voting
*Develop future leaders
*Develop a long-range plan
*Establish a NCASFAA scholarship
The
board approved the budget for 2004-05 which included a scholarship of $1,000 to
be given out at each conference. Approval
was also rendered for the President to attend SASFAA’s
Management Institute. Rose Mary Stelmar was selected as the NASFAA trainer. Immediately following the executive board
meeting, the program committee met at the sight in which our fall conference
will be held.
The
program committee meeting was held at the Marriott in
The
greatest challenge has been the resignation of both program chairs. We are very fortunate that two other program
committee members have agreed to serve as chairs. After experiencing the majority of Robert’s
Rules of Order (modified and amended motions) at the initial executive board
meeting, I feel that I am fully prepared for the entire year.
Fall
Conference
Spring
Conference
Newsletter Article Deadlines:
Report from
The GASFAA Board met
Update By-laws and Policy and
Procedures to reflect electronic voting.
VP for Programs/Appointed vs.
Elected
Right of first Refusal
Our goal this year is
simple. We have a Strategic Plan and we
intend to carry out that plan as much as possible. The plan is a living document so there should
be no stagnation in terms of ideas. It
is the Board’s responsibility to make it happen. This is somewhat like SASFAA’s
GAP report. I used the Strategic Plan to develop my charges to the elected
officers and committee chairs.
GASFAA is looking forward to
hosting the SASFAA Conference this year.
Our next Board meeting will
be in October just prior to the GASFAA Conference.
ATTACHMENT C-Committee Reports
Report from
The Conference Committee is
scheduled to meet
The Georgia Higher Education
Assistance Corporation has offered to sponsor the commuter suite and computer
lab for the conference. We will be working with GASFAA to finalize this
arrangement. In addition, USA Funds is planning to sponsor the opening speaker
again this year.
Pending Board approval,
committee members are as follows:
Yolanda Adams, DOE rep
Wendy Hutchins,
Lisanne Masterson, 2006
Conference Chair
Ex-officio members are as
follows:
Janet Sain, President
Dee Talley, Diversity chair
Zita Barree,
Vice President
Forrest Stuart, Membership
chair
Report from
Karen reported on the SASFAA
investments.
Karen will work on updating
the asset list, along with rewriting the section of the policy and procedures
manual that speaks to the disposition of assets. Section 3.4 only speaks of the ballot boxes
and computers. We may also need to
come up with a depreciation schedule.
There was a discussion about
the need of a financial review vs. an audit.
Page 105 of the financial management guide speaks to a committee doing a
review. A discussion was held about the
Sarbanes-Oxley Act, and it’s implications on non-profit institutions. Further investigation will be done.
The 04-05 Budget was also
discussed. Prior to the board meeting,
Karen was made aware of the fact that several bills from the 03-04 year would
have to be paid out of the 04-05 budget. The two in question were the bills from the
new aid officers’ workshop, and the transitional board meeting at The Don. With some investigation she found an account
that had not been used for several years.
It is account 09 – carry forward.
Since these expenses were budgeted in the 03-04 year and the funds were
available, they were brought forward so that it would not affect the other
income and expense categories for 04-05.
Karen will ask Anne Rochester how this will affect our bookkeeping.
Karen did not finalize the
Budget and Finance committee since she is waiting to hear back from a few
people. The committee is primarily used
to balance the daily cash receipts at the annual conference. She would also like to find committee members
who may be interested in running for the SASFAA Treasurers position in the
future. If the Board of Directors has
any suggestions, they would be welcomed.
Report from Dee Tally, Diversity Chair
The following SASFAA
colleagues have agreed to serve as members of the 2004-2005 SASFAA Diversity
Committee:
Sam Chuks
–
Al Pratt – Chase Education
First
Anita Haynes –
Em McNair – Texas Guarantee Agency
Michael Morgan – KHEAA
RoseMary Stelma –
Robbie Snapp
–
Liza Bruce – ECMC Group
The committee had a
conference call on
Work with the Conference
Committee to plan a cultural outing for the membership.
Identify a speaker for a
general session and a luncheon that would benefit the entire membership. Several speakers that are being considered
include: Dr. George Reed, Program Director
of the National Association for Equal Opportunity; Mark Abelson,
a diversity consultant; Frank Scalon; and our own
SASFAA colleagues Mike O’Grady and Michael Tapscott.
Work with the Conference
Committee to plan concurrent interest sessions on diversity.
Continuing
the financial aid fair, but having it as a local arrangements committee
activity rather than Diversity. The committee is seeking the input of SASFAA
President Janet Sain and Conference Committee chair
Updating the Diversity
brochure from 2003-2004.
Developing a directory called
“Minorities for the Asking”, which would be similar to the
booklet developed by SASFAA in 1990-91.
The directory was designed to promote professional development among
minorities in SASFAA, and to encourage more minority participation in our
regional association. Information was
solicited from minorities in SASFAA and permission was requested to include
these members in the publication.
Developing a diversity survey
to determine what diversity means to our members and what activities they would
like SASFAA to offer to them in this area.
The SASFAA membership did not
show much interest in the diversity booth, primarily because there were no
giveaways. The committee discussed the
possibility of not having the booth this year, or doing some type of giveaway
to promote interest in the booth. The
committee is seeking input from SASFAA President Janet Sain on this issue.
Initiate development of a
general financial aid brochure in Spanish that could be posted on SASFAA’s website for member institutions to download and
distribute to their students.
Work to develop diversity
needs other than race concerns; diversity is more than black and white.
The conference call was very
successful and generated a lot of good ideas.
The committee has a great deal of work ahead, but they are confident
that they can meet their goals. In an
effort to keep down expenses, the committee will do as much of its work as it
can via conference calls and e-mails.
Report from
The following updates have
been made to the web site, through coordination with ATAC, since the February
board report:
SASFAA President’s Welcome
letter update submitted to ATAC and updated on web.
Membership Welcome letter
update submitted to ATAC and updated on web.
Temporarily
disabled link for 2004-2005 sponsorship pending review and update feedback from
Vendor/Sponsor chair.
Submitted updates for
Executive Board and Committee Chair listings and photos to ATAC. Not yet updated on web as of the completion
of this report.
2004 SASFAA Management
Institute information posted to web including registration forms for event and
for hotel.
Draft minutes for June 2004
Board meeting forwarded to ATAC. Not yet
updated on web as of the completion of this report.
Calendar updates were made on
the web site.
The following web-related
projects are planned, are in progress or will be continued by the 2004-2005
Electronic Services Committee.:
Electronic Services, in
coordination with the appropriate other committees and board members, will
review the functionality of the new SASFAA web site and recommend P&P
changes to the various committees now that users have a chance to experience
the functionality of the web site.
Possibly
will revisit the issue of a jobs posting section on web site since there is
some concern about the posting of jobs through the listserv.
Will work
with ATAC to investigate the possibility of capturing “comped”
status during registration/sponsorship sign up to make the process of
identifying these categories more easily for the purposes of invoicing.
Will prepare a proposal for
disposition processes for obsolete/non-working electronic equipment within
SASFAA
Will work
with Membership Committee chair to determine an appropriate strategy for
dealing with the deadline for access to member areas of the web.
The following items related
to SASFAA Listserv maintenance are continuing for 2004-2005:
Continue to evaluate the need
for listservs other than the main SASFAA
listserv.
Throughout the course of the
upcoming year, the Electronic Services Committee will continue to work with the
elected Board, State Presidents, and Committee Chairs to get input on
improvements and updates for the SASFAA web site and to determine ways that the
Electronic Services Committee can assist in meting goals and objectives.
Report from Forrest Stuart, Membership Chair
2004-05 proposed SASFAA Membership Committee members are:
Christy Chesnut,
Janice Prather,
Tabatha McAllister,
Shannon Cross, AmSouth Bank Student Lending (AL)
Michael Poma,
Bank One (VA)
Maureen McFarlane,
Mary Anne Olson,
As of
Besides continuing to develop
the membership, the 2004-05 SASFAA Membership Committee
will work to develop a new SASFAA brochure that details the benefits of
membership and explains who we are and what we do. The brochure will be modeled
after VASFAA’s. Permission to do so has been granted
by VASFAA.
VASFAA reports the price per
brochure was $1.42, and we will mail one to each institution in the SASFAA
region. The board can decide if we need to mail to more than one person or
office (i.e. president’s office) at each institution.
We will continue to report
membership statistics to the Board as well as to the nine SASFAA state
associations on a regular basis.
Report from April Kendrick, Newsletter Editor
SASFAA
Policy and Procedure Manual, Newsletter, Section 8.1.1
Section 8.1.1
states, “The primary purpose of the newsletter is to disseminate information
that may be of interest to the financial aid community. Generally the
newsletter shall be published in October, December, April and June. Each
newsletter shall include news of interest to student aid administrators
including professional development information and events pertaining to aid
administrators in the SASFAA region.”
2004-2005 Proposed Newsletter Committee Members are:
Anthony Richey -
Roseann Amato –
Tess Underwood - Nellie Mae (GA)
Soraya Weldon -
Bill Cox -
Amy Driggers -
Gary Spoales
- Bank of
*Proposed Committee Members are currently
State Newsletter Editors for 04-05.*
Each newsletter shall contain:
a calendar of
training and development activities in the region provided by state
associations, the SASFAA vice
president, the U.S. Department of Education, guarantors and state agencies;
board meeting highlights;
message from the president;
treasurer’s report;
committee reports
state reports
Each Newsletter will highlight State
Presidents with the following schedule:
October- VA State President,
Tom Morehouse and NC State President, Sharon Oliver
December- TN State President,
April- FL
State President,
June-
GA State President, Freida Jones
The deadline for the October Edition of
the SASFAA Newsletter will be
*Persons submitting articles,
advertisements, etc. are reminded that the 10th of the month is the date that
all submissions should be provided to the Newsletter Editor. Articles are to be
submitted to April D. Kendrick,
Report from
The focus of the Site Selection
Committee for 2004-2005 will be securing locations for Executive Board
meetings, committee meetings, when requested, and for the SASFAA Conference for
2008. There will need to be a
subcommittee formed to develop a pro-forma hotel contract that could be used
for any meetings utilizing a hotel, and in particular the annual meeting.
Assistance will be provided
to the Vice President for determining a new aid officers’ workshop location if
requested. Otherwise, assistance will be in the form of contract review.
For 2008, the annual meeting
rotation would be
Conferon Global Services contacted the Site Selection Chair
regarding a formal proposal of services to SASFAA for the selection of hotels
for meetings. They claim to be able to
negotiate contracts to reduce exposure with the hotel. It was indicated that site sourcing and
contract negotiations are offered as a free service. Fees are paid by the contracting hotel based
on the room block.
The Site Selection Chair
seeks direction from the SASFAA Board as to follow-up.
Report from
Please join the sponsorship
chair in expressing appreciation to the following friends and colleagues who
have provided sponsorship for our Board meeting.
Friday Dinner – Regions Bank
Hospitality – Sun Trust
Saturday Breakfast – Educaid/Wachovia
Lunch – USA Group
Break – KHEAA
Saturday Dinner – Edamerica
Sunday Breakfast – Citibank
Budget Goal
The 2004-05 Sponsorship
Budget goal is $134,250 is a 12% increase over the
03-04-budget target. Extra efforts will
be made to meet this goal.
The past year has seen a
couple of bank mergers which bear close monitoring to see how it affects our
sponsorship activities.
Chase/Bank One
Wachovia/South Trust
Annual Conference
Sponsorship at our annual
conference provides the association with the lion’s share of the sponsorship
budget. The sponsorship chair will work
closely with the conference chair to assure a smooth and well-executed vendor
display area. Exhibit space will not be
as generous as
Exhibit Management
The chair will soon request
informal bids for the exhibit management of the vendors for the
conference. The hotel conference staff
will be asked for their experiences with the companies in an effort to identify
the track record of the companies at the Hyatt hotel.
Management Institute
Efforts to secure sponsorship
for the Management Institute will be made in conjunction with the chair of the
planning committee.
Banner Ads on Web Page
Report
Plans continue on schedule
for the 2004 SASFAA Management Institute to be held
We have received a commitment
from Sandy Baum, Jackie King, Shirley Ort and Terry Hartle
as speakers and a tentative OK from Don Heller. Negotiations continue with
other speakers to round out the conference.
The agenda will focus on four
major issues in higher education including; Demographics (Who's going to
college and what does the future hold?), Cost/Affordability. Economic Outlook
for Higher Education and a Washington Update (focus on results of election
and/or reauthorization).
Following each major speaker,
there will skill-building sessions such as dealing with the media, how to make
your case to your administration, effective legislative advocacy, etc. and then
small group sessions to further discuss both the issue and the tools.
The committee will meet
LOGISTICS
registration form was added to the website in early
July and a notice sent via SASFAA-L to all members advising them that
registration is open and encouraging them to take advantage of the "early
bird" registration fee discount. Registration fees approved by the SASFAA
Executive Board in June:
$195 for early registrants
(before Sep 1)
$225 for regular registration
(9/1- 10/31)
$275 for late registration
(11/1-conference)
Attendance will be limited to
100 participants. While targeted to senior financial aid administrators,
registrations will be accepted from all interested administrators regardless of
role or years of experience. However, if the number or registrants exceed
available spaces, the committee proposes to limit the number attendees per
institution and give preference to senior administrators (directors/associate
directors with 5+ years of experience.
We have signed a contract
with the Biltmore Estate for a reception Friday night, 12/10 in the "Horsebarn".
Report Carol Mowbray, Special Projects
Ron, this is the report I
made to the SASFAA Board earlier this month.
As I stated at the meeting, this report was generated based on a request
from you for the past presidents to review several topics. We met at the SASFAA meeting in February 2003
and agreed to work as a group on issues you presented. There were conference calls between you,
Clark Aldridge and myself, a survey was sent to all past presidents to
determine who was available to assist, four groups of
past presidents were assigned to one of the topics listed below with a
conference call to discuss our work before the written report was
finalized.
There were four areas
discussed: Levels of Membership, Voting Expansion of Board Members, Financial
Issues, Construction, and Training Activities.
We are cognizant that this report is advisory in nature; the Executive
Board obviously has the full decision making authority over any suggestion
which is being made.
Levels of Membership
Currently, SASFAA has one
basic active membership category. Should we consider others, some voting some
not; or, a different dues charge for categories?
Every regional association
other than SASFAA and the three largest state associations (NY, CA, TX) have at least two levels of membership. The two levels are associate members which
includes everyone who is not actually working in an institutional student
financial aid office and full members who are practicing aid administrators.
Associate members do not vote
or hold office. They pay regular dues and can be committee chairs and/or
committee members. Several associations have a lender liaison voting position
on the Executive Board which is elected by lender representatives during the
regular election process. This provides direct lender input to the Board
deliberations.
Several issues support the
formation of a dual membership model
1) Only school members have
the perspective of the full range of financial aid programs and activities and
can speak to the issues concerning these.
This has a direct impact on our comprehensive training activities.
2) The full view of a
student’s aid package and process are best represented by those who deal with
all programs.
3) Only practicing aid
administrators can sit on the NASFAA Board which creates problems if one of an
association's three presidential positions is held by a lender representative.
The past presidents’ counsel
recommends that the Board approve a By‑Laws change proposal to be
presented to the membership in February for a vote on allowing for a dual
membership model. Definitions such as
those represented in the EASFAA By-Laws should be included as the Board wishes.
1. The Associations shall
have three (3) classifications of membership.
1. Life membership shall be an honorary
membership granted by the Regional Council for appropriate reason. A Life
member shall be entitled to all rights of membership except those specifically
reserved for Regular members.
2. Regular memberships shall be the
voting membership and shall be limited to individuals engaged in the
administration of student financial aid in post‑secondary education
institutions and public and non‑profit corporations and agencies involved
in the student aid process within the states, commonwealths and territories of
Maine, Vermont, New Hampshire, Rhode Island, Massachusetts, Connecticut, New
Jersey, New York, Pennsylvania, Maryland, Delaware, the District of Columbia,
Puerto Rico and the Virgin Islands.
3. Associate membership shall consist
of all members not eligible for Life or Regular membership. Associate members
shall be entitled to all rights of membership except those specifically
reserved for Regular members.
The issue of differing dues
amounts for different levels of membership is an issue we felt to be separate
from the actual membership levels. All
regional associations have a higher dues charge than does SASFAA. Therefore, we believe that the issue of
varying dues amounts is part of a larger issue of the amount of dues we charge
and should be addressed elsewhere, perhaps by the Task Force mentioned in the
next section.
Voting Expansion of Board
Members:
*Currently SASFAA has 5
elected officers and 9 state presidents who are voting members of the Board. A
survey of other regional associations was conducted to see how their voting is
structured. Would SASFAA be benefited by having elected representative‑at‑large
with specific responsibilities which might even include chairing committees?
There has been some discussion that some of our members do not perceive that
SASFAA does much for them. Should the SASFAA Mission Statement be reviewed to
determine if the responsibilities of it are being met?
Other regional associations
have structures much like SASFAA’s, with one
exception. MASFAA By‑Laws indicate
that:
The Executive Council shall be composed of the
incumbent officers, the immediate Past President, one member selected by each
of the state associations listed in Article IV, Section 2(a), and four members
elected at large. Members elected at large serve two‑year terms with two
terms expiring each year. All members of the Executive Council must be members
of MASFAA. The members of the Executive Council shall be not less than three.
Also, two other associations
have an elected position "Lender Liaison" (see the topics above
concerning membership levels). This
provides a voting member representing the lending community. Several state
associations have regional representatives and representatives‑at‑large
but no other regional association seems to follow that lead.
The past presidents were
unable to come to a consensus on this topic.
The depth of the issues seemed to be beyond our charge. Therefore, we recommend that the Board
consider naming a Task Force to consider the basic organization structure of
the Association. This could include a
survey of the membership to determine their wishes/perceptions. Typically, at large slots are set to add
representation to the Board. Additional
members could represent minorities, lender or guarantee members, or even types
of institutions which are underrepresented on the Board. Or, an advisory committee which represents
various constituencies might be a better consideration. There are many ways of configuring the
Executive Board. A review of the current
structure and any possible changes at least would confirm that what we have is
the best structure to meet the needs of our members.
Any changes should take into consideration the
intent of our
Financial Issues:
In a period of tight dollars
and concerns about saving for a rainy day, is seems appropriate to review the
entire process by which SASFAA manages its funds.
Are there ways we might make
better use of our dollars?
There was general agreement
that SASFAA is managing its money appropriately. The core mission of SASFAA is to provide
training/professional development activities.
A review indicates that our number of participants at both the annual
conference and New Aid Officer's Training seem to have topped out in the mid‑90's. Our annual conferences seem to have peaked at
roughly 850 and now are attracting close to 800. There has been a decrease from 125 to roughly
100 participants at the Summer Workshop.
We recommend a review of the numbers for the past 3‑4 years to
determine if any characteristics of our decline can be determined ‑
sector, size of school, state, etc. to see if any proactive actions can be
taken to increase meeting participation.
It will also be important to determine as early as possible federal and
other training opportunities to confirm that we are not duplicating
efforts. Consideration should be given
to maximizing
publicity for all of our workshops and confirming that the VP has
strict control over the budget of any training activity.
Are we setting aside adequate dollars in our
reserve or are we saving too much?
The committee noted that we
have $400,000 in the reserve fund which is approximately equal to one year's
expenses. There were two perspectives on
this question. One was to increase our
reserve from the current $400,000 to an amount equal to 18 months’ budget
($600,000). The reason for this to be
considered is the increasing punitive nature of hotel contracts in today's
economy. Penalties for reducing the
number of participants or, in a catastrophic situation canceling the entire
meeting have become extreme. The
opposing view is that we need to be providing more services to our membership
and should be using our resources for current membership enhancement.
The intent to maintain a
healthy reserve fund is strongly supported, with a suggestion that a goal of
$600,000 be set for a target reserve.
However, the length of time needed to obtain this reserve should be
carefully considered. With a strong
reserve already in place, SASFAA should balance carefully the need to save
versus using our available dollars to provide services to our members. There is a balance to be reached between
saving too rapidly to the detriment of training and other activities versus
going on a spending spree and depleting the resources we have. With our historical conservative fiscal
policies, there is no danger of spending too freely; rather it might be
possible to focus on saving at a rate which could decrease funds available to
meet the stated mission of the Association.
Do we have adequate
safeguards in how our dollars are handled?
It was noted that SASFAA has
a Guide to Financial
Management as well as a Treasurer's Policy and Procedures
Manual. Use of these, along with the
current structure of the Finance and Audit committee, provides very good
safeguards for the Association.
Otherwise, there are no comments on this topic.
Do we need to mandate electronic
or other specific financial management means in order to have consistent budget
information available from year to year?
It was noted that the current
year‑end budget reports are not available in Excel or any other common
format. We encourage addressing this as
soon as possible. NOTE: Dave Cecil has volunteered, if it would be
helpful, to gather the paper end‑of‑year
audit reports for the past 5 years and post them to the Web site in Excel for
reference by all. A second part of this
recommendation would be for the Finance and Audit committee to annually post
the end‑of‑year budget report to this site as soon as it is
available. The committee also recommends
that SASFAA strongly encourage future Treasurers to use the current electronic
banking features of Quick Books to the fullest extent as is being done now.
Training Activities Review
All training activities of
SASFAA should be reviewed in the context of what should be continued,
discontinued, expanded or changed. Each event should be reviewed for an
affirmation of who is the intended audience and is it fiscally
responsible/feasible to continue? This
would include the New Aid Officers' Workshop, Management Institute, and the Mid‑Level
Workshop held in conjunction with SWASFAA.
Our first recommendation is that SASFAA determine and
keep an annual record of whether or not we are making any money on our three
training events ‑ New Aid Officers' Workshop, Middle Managers, and the
Annual Conference. This relates back to
the recommendation that end‑of‑the year budget reports be posted to
the Web site.
Without knowing the status of
PPM's for the training events, it is recommended that
SASFAA confirm that all three training events have detailed Manuals for use by
those responsible for organizing the events.
These may already be in place. We
were just not certain of that fact and believe the Mid‑Managers Workshop
as the newest event might need the most work on a PPM.
For the Management Institute,
it is recommended that:
SASFAA not just do routine
training topics, but should continue to focus on significant management
issues. An emphasis should be placed on
actually giving participants something to take back to their offices from the
training. This could be software,
detailed instructions for an assessment of some part of their office operation
of other types of hands‑on assistance.
The choice of speakers should be crafted to build skills needed by upper‑level
managers in student financial aid. A training environment which provides actual
experiences which can be taken back to the participants’ offices and used
should be a constant training goal. Our
perception is that the Management Institute has not been a money‑making
event but that it definitely should be continued. The possibility of announcing the scheduled
years of the Management Institute very early on was recommended (a 3‑4
year rotation that could be publicized).
There was strong agreement
among the past presidents that SASFAA should endeavor in all of its training
activities to speak to the core reason we are in the profession. Something which would speak to the
"missionary zeal" with which many go about their professional lives
and how we impact students should be a part of all training activities to
remind us that students are our business, not just regulations.
A final training
consideration is for SASFAA to determine if it is feasible to provide a cutting‑edge
listing of all other training activities in the region as they are
announced. Perhaps a calendar on our Web
site with Dept. of Education, NASFAA, state and SASFAA training events so that
members would be aware of all sources of training assistance.
The past presidents would
like to thank President
Committee members [continuing from 2003-2004
Associational Year]
Chair –
Dave Cecil –
Shirley Ort –
Cruzita Lucero –
Mike O’Grady – Bank of
Carol Mowbray – Northern
Joel Harrell –
Janet Sain (ex officio) –
Next Meeting -
August 8 and 9, 2004
Objectives
– To conduct a successful, professional development experience for seasoned
financial aid administrators on a timely topic.
Program Date and Location –
December 10 –12, 2004
Grove Park Inn,
Status – On schedule
Past President’s Council
(PPC)
Committee members – All
interested past SASFAA presidents
Co-Chairs – Susan Little ,
Meetings – To be held by
teleconference
Objectives – The objectives
need to be defined by the SASFAA Board of Directors and provided to the PPC.
Status –
PPC presented its report to
SASFAA Board in November
2003, with specific recommendations in the following areas: Membership, Financial Management, Board
Structure and Training. The
recommendations were tabled with the request that they be raised in the
subsequent Associational Year.
The PPC requests direction from the
SASFAA Board of Directors on the priorities that it wishes to consider. The report of November 2003 is attached with
the recommendation that the current sitting Board of Directors review it and
provide to the PPC its expectations and direction.
Committee Members
Co –Chairs – Cruzita Lucero,
Carol
Mowbray, Northern
Juanita Russell,
Peggy Loewy-Wellisch,
Nova Southeastern University, FL
Jane C. McNaughton,
Janet Sain (ex-officio) ,
Meeting(s):
To be scheduled in
mid-October
Location to be determined
SASFAA Annual Conference
February 2005
Mid-April 2005 (tentative)
Location to be determined
Objectives – To review the
current Long-range plan and
to develop a Long-range plan for the next five year period, 2007
to 2012, which takes into consideration the vision, mission and by-laws of the
Association.
Status – On schedule
ATTACHMENT D-Liaison Reports
Report from
Georgia – Larry Coles, Wells
Fargo
Virginia – Mike O’Grady – College Loan
Corporation
Jane presented the following
report as lender liaison.
Reauthorization and
legislation provisions affecting FFELP and Direct Loans
HR 4283 The College access
and Opportunity Act of 2004
- introduced
According to Dallas Martin at
the recent NASFAA conference in
Provisions of HR 4283 that
affect FFEL and Direct Loans:
Increases annual subsidized
loan limits for 1st year students from $2625 to $3500 and for 2nd
year students from $3500 to $4500
No increases in aggregate
limits
Increases annual unsubsidized
loan for graduate/professional borrowers from $10,000 to $12,000
Repeals current law move to
6.8% fixed interest rates on
Retains variable interest
rate capped at 8.25%
Repeals single holder rule
Establishes variable interest
rate capped at 8.25% for FFEL and Direct consolidation loans after
Provisions affecting FFEL
Loans:
Reduces FFEL origination
fees:
From 3% to 2% after
From 2% to 1.5% after
From 1.5% to 1.0% after
Provisions affecting Direct
Loans:
Reduces Direct Loan
origination fees:
From 4% to 2% after
From 2% to 1.5% after
From 1.5% to 1% after
Restores expired loan
disbursement provisions
A bill co-sponsored by Thomas
Petri (R-WI) and George Miller (D-CA) and introduced on May 17, 2004, The
Direct Loan Reward Act of 2004 (HR 4370) , has picked up 24 co-sponsors, 5
Republicans and 19 Democrats. The bill
calls for all student loans to be issued directly by the federal
government. The National Direct Student
Loan Coalition (NDSLC) is aggressively pushing this legislation.
Report from Elizabeth Mc Duffie,
Agency Liaison
Agency contacts with the
states have been established, and a timetable for soliciting input from the
contacts has been developed. The agency
liaison will solicit reports from the agencies two or three times during the
year with the goal of providing timely and relevant information to the SASFAA
Board about legislative and processing issues that affect state agencies in the
southeast.
The following is a list of
the contacts for each state agency.
Mississippi Mary Jane Covington maryc@ihl.state.ms.us
North
South
Karen Woodfaulk kwoodfau@che.state.sc.us
Naomi Derryberry Naomi.derryberry@state.tn.us