SASFAA
Executive Board Meeting
Transition Meeting
The Don CeSar
June 10, 2005
CALL TO ORDER
President Janet Sain called
the meeting to order at 8:57 a.m.
WELCOME
President Sain welcomed everyone
to the Don CeSar. President Sain thanked the following for providing food,
hospitality suite, and entertainment:
Edsouth/Edamerica , Dee
Tally’s son for entertainment, Mike O’Grady and College Loan Corp, Craig
Anderson and Chase/Bank One, Southwest Student Services, and Next Student.
Janet welcomed special guests
Rick Renshaw, SWASFAA President-Elect and Dave Gelinas, NASFAA National
Chair-Elect.
CHANGES TO THE AGENDA AND SUBSTITUTE VOTING
Janet added Carol Mowbray to
the agenda
INTRODUCTIONS
The following elected board
members were present: Janet Sain, President; Guy Gibbs, President-Elect; Ron
Day, Past-President; Zita Barree, Vice President; Lester McKenzie, Treasurer
and Sandy Neel, Secretary.
State Presidents in
attendance were: Heather Boutell, Kentucky; Joanie Walker, Tennessee; Freida Jones,
Georgia; Tom Morehouse, Virginia; Chip
Quisenberry, Alabama; Betty Whalen, South Carolina; Sharon Oliver, North
Carolina; and Laura Diven-Brown, Mississippi
Committee Chairs in
attendance were: Karen Fooks, Management Institute; Erik Melis, Electronic
Services; Karen Koonce, Finance and Audit; Dee Tally, Diversity, Carol Mowbray,
Special Projects; Forrest Stuart, Membership; Ron Gambill, Site Selection; Bill
Spiers, Legislative Relations ;
Liaisons present: Elizabeth
McDuffie, Agency, and Jane McNaughton, Lender.
APPROVAL OF THE MINUTES
ACTION: Tom Morehouse moved to accept the minutes of
the February Board meeting held at the Peachtree Marriott,
Dave Gelinas was invited to
say a few words.
REPORTS FROM THE OFFICERS- SEE ATTACHMENT A
Past President, Ron Day
Ron recognized Jane
McNaughton and Guy Gibbs for assisting him with the GAP Report
Recess for Lunch 11:51
Reconvened 1:12
STATE REPORTS- SEE ATTACHMENT B
COMMITTEE REPORTS- SEE ATTACHMENTS C
Report from Special Projects Chair Carol Mowbray
Carol presented the draft
History of the Long Range Plan
ACTION: Guy Gibbs made a motion that the draft History of the
Carol Mowbray presented to
the board a list of participants for the SASFAA retreat planned for November 11
and 12, 2005 in
ACTION: Betty Whalen made a motion to accept the
proposed participants list presented by Carol and her committee. The motion was
seconded by Chip Quisenberry.
Discussion occurred about the
committee make up and how people were chosen to participate in the retreat.
The motion being made and seconded, carried. One
Person abstained for the vote.
LIASON REPORTS- SEE ATTACHMENT D
Old Business
Karen Koonce stated that changes to the 2004-2005 Budget versus Actual statement were necessary. A CD matured and $20,000 will
be reinvested to another CD. To balance the budget line 206 budgeted amount was increased to
$264,247.65 to balance to the actual. Line 207 Site Selection was increased to $1464.86
.. Line item 208 was increased to $3782.50, the actual spent.
New Business
It was proposed that a credit
card be issued for the Conference Chair.
Action: Heather Boutell made a motion that the Policy
and Procedure Manual , section 7.6 Guidelines and Procedures for the Treasurer,
be changed to state, “The Treasurer shall secure major credit cards for official SASFAA
Business for use by the elected SASFAA Officers (6 cards) and the Conference
Chair. The limit on such cards shall be $5,000 per card for the President and
Vice President and $3,500 per card for all other card holders.” The motion
being seconded by Tom Morehouse carried.
Announcements
Hospitality Suite in room 354
and dinner is at 6:30 at Hurricanes sponsored by Chase/Bank One.
ACTION: Tom Morehouse made a motion to adjourn the
Executive Board meeting. The motion being seconded by Joanie Walker carried.
Meeting adjourned at 4:16 pm
Respectfully submitted,
Sandra J. Neel, SASFAA
Secretary
ATTACHMENT A
EXECUTIVE BOARD REPORTS
President Janet Sain’s Report
SASFAA Board Report
June 2005
Since the NASFAA Board
meeting in November, SASFAA has had some great accomplishments. On December
10-12, 2004, SASFAA held its 2004 Management Institute at the beautiful Grove
Park Inn in
Many thanks to Karen Fooks
and her committee for their excellent workshop!
February 12-16 was the Annual
SASFAA Conference held in
The highlight of the
conference was the Awards Luncheon in which Ms. Francine Reeves, formerly of
the DOE, was honored by being made an Honorary Lifetime Member of SASFAA and being
given the President’s Special Appreciation Award for her many years of
dedicated service to the SASFAA region. Many thanks are due to all the folks
who volunteered during the conference as well as to GASFAA for all their
hospitality.
SASFAA election results:
Brent Tener, President-Elect, Deborah ‘Tolly” Tollefson, Vice President and
Heather Boutell, Treasurer.
Spring state meetings began
in earnest in April with TASFAA, NCASFAA, AASFAA, SCASFAA and KASFAA all having
meetings between April 10-22. Guy Gibbs, President-Elect and Ms. Sain split up
the responsibilities of presenting the SASFAA Update at all the meetings.
President Sain attended NCASFAA and KASFAA conferences.
NCASFAA’s theme was “Wastin’
Away Again in Financial AidVille”. The meeting was held at the Hilton in
KASFAA’s conference was held
in
May travels included trips to
Atlantic City and EASFAA as their inter-regional guest where Ms. Sain was the
moderator for a session on Legal Issues presented by Stan Freeman; the MASFAA
Annual Meeting held at the Beau Rivage in Biloxi, MS where President Sain
conducted an interest session titled, “Motivating the Workforce”; then
immediately after the NASFAA Board meeting, Ms. Sain concluded her May trips by
heading to Virginia Beach, VA for the VASFAA Annual Conference. While at
MASFAA, SASFAA’s Long-Range Planning Committee met to analyze the membership
survey and finalize plans for a LRP Retreat to be held in
June meetings include GASFAA
which Mr. Gibbs will visit and FASFAA which Ms. Sain will visit to do the
SASFAA Update. Immediately after FASFAA, Ms. Sain goes to St. Pete Beach for
the Transitional Board meeting at The Don CeSar Resort followed by the
SWASFAA/SASFAA Mid-Level Workshop in
Ms. Sain would like to take
this opportunity to express her sincere thanks and appreciation for all the
hospitality shown during all her travels and for all the support she
experienced during her year as President of SASFAA. It has been the most
rewarding and professional growth experience she has ever had and one she will
never forget!
President-Elect Guy Gibbs has
finalized his 2005-2006 board and he is well underway formulating his goals and
objectives for the coming year.
President Elect Guy Gibbs’Report
SASFAA Board of Directors Meeting
Report of the President-Elect
June 9-10, 2005
Rocky Mountain Association
of Student Financial Aid Administrators (RMASFAA)
As an observer to the NASFAA
board, the President-Elect is assigned to an interregional visit. The President-Elect attended the RMASFAA
board meeting held March 11-12 in
This proved to be in an
invaluable experience. It is interesting
to see how other association’s deal with issues. While the President-Elect found many
similarities, there were also differences between RMASFAA and SASFAA. A special thanks to Peg Mason, President of
RMASFAA, and the board for their wonderful hospitality. Peg asked that SASFAA be thanked for the
hospitality shown when she attended the SAFSAA annual conference in
State Association Visits
The President-Elect attended
several state spring meetings, provided greetings and updates for President
Janet Sain. The visits included:
It was a pleasure to have
been able to attend these states meetings.
A special thanks to Joanie Walker, Sharon Oliver, Betty Whalen, and
Freida Jones and their program chairs for providing an opportunity to present
at these conferences.
GAP Committee Meeting
Ron Day asked the
President-Elect to participate in the review of the reports used to complete
the GAP report. That activity was held
in
On-going Planning
Activities
The President-Elect has
continued to prepare for 2005-2006. All
committee chairs and two of the three liaisons have committed to serve SASFAA;
however, Greg Martin of the U. S. Department of Education is currently awaiting
clearance.
The transition of the 2004-2005 board with the 2005-2006 will occur on Saturday, June 11, 2005.
Past President Ron Day’s Report
Past President’s Report
Ron Day
As part of the
responsibilities of the Nominations and
Election Committee, a slate of candidates was presented to the membership
at the annual conference in
Brent Tener President
Elect
Deborah (Tolly) Tollefson Vice President
Heather Boutell Treasurer
All candidates were
congratulated for their willingness to serve SASFAA.
The GAP Committee met May 6 – 8, 2005 in
Guy Gibbs
(President-Elect)
Earl Mayo
Jane McNaughton
Thurman Mitchell
Rose Mary Tutt
Ron Day, Chr.
Vice President Zita Barree’s Report
Submitted
by Zita Barree
June
10, 2005
New
Aid Officer’s Workshop
Join Us As We Find:
the Brains to do more, the Heart to search more, the Courage to find
more
The SASFAA New Aid Officer’s Workshop
begins on Sunday, June 19 at the
Due to recent resignations of
two of the instructors (Michael Barree and Deborah Byrd) for health reasons,
Brad Barnett of
Classes and Instructors:
Apple Orchard: Leonard
Gude,
Nancy Melton, Alice Lloyd College, KY (returning)
Lynda Sayer,
Michelle Wright,
Poppy Field: Brad Barnett, James Madison University,
VA (returning)
Lisanne Masterson,
Tornado Alley: Bruce Crain,
Janette Overton,
Staff:
Curriculum
Coordinator: Deborah, “Tolly”,
Tollefson,
Local
Arrangements Coordinator: Beth Bartlett,
Jackie
Biz
Daniel, National Education, VA (returning)
Gary
Mann, Suntrust/Nelnet, GA (returning)
Todd
Woodlee, Education Finance Partners, GA (new)
All
of these individuals are to be commended for their excellent work this
year. In particular, Tolly has done an
excellent job as curriculum coordinator and is more than ready for her role as
SASFAA Vice President next year. Beth
Bartlett has also done a great job working quietly behind the scenes on all the
local arrangements.
There has been considerable
interest in the workshop this year.
Originally, registrations were capped at 135 but after a wait list was
put together and continued to grow, a decision was made and supported by Janet
Sain to increase the size of the workshop to 144. After one late cancellation, the current
count for expected attendees is 143.
Some statistics on the participants:
Gender:
Female 111
Male 31
Blank 1
Race:
Asian/Pacific
2
Black/African
American 34
Hispanic
3
Not
Specified
23
Other 1
White/Caucasian 80
State:
Non-SASFAA
2
Of
the 143 registrants, 128 are from schools.
Thanks also
go to Ann Martin at University of North Carolina – Asheville for working so
closely with us on all the logistics of the workshop, Lester McKenzie for all
his work with the registration and payment process, Erik Melis for working with
ATAC to get the online registration process up and running and altered when the
size of the workshop was increased, Janet Sain for always being there to answer
questions and provide advice and Bob Godfrey for soliciting additional
sponsorship for several key activities/items.
SWASFAA/SASFAA Mid-Level
Workshop
The Mid-level Workshop is
June 12 – 14, 2005 at the Embassy Suites Hotel –
Bob Godfrey, who will be
coordinating the Mid-level Workshop next year, was unable to attend this year’s
workshop. Because the SASFAA Board
meeting was over the same weekend and the New Aid Officer’s Workshop starts on
the 19th (with Zita and Tolly starting their travels to Asheville on
the 15th and 16th respectively), it was decided that Amy Berrier
from University of North Carolina - Greensboro who had already registered for
the workshop as a participant and plans to work with Bob next year, could also
serve as SASFAA’s representative. A big
thanks to Amy for agreeing to serve in this capacity and to Tolly for
supporting this decision.
Treasurer Lester McKenzie’s Report
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Jul '04 - Jun 05 |
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Budget |
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$ Over Budget |
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% of Budget |
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Income |
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01 · Membership Dues |
39,335.00 |
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36,250.00 |
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3,085.00 |
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108.51% |
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02 · Professional Advancement |
94,858.78 |
|
100,650.00 |
|
-5,791.22 |
|
94.25% |
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03 · Annual Meeting |
161,173.26 |
|
148,000.00 |
|
13,173.26 |
|
108.9% |
|
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04 · Vendors/Sponsors/Patrons |
188,724.42 |
|
143,000.00 |
|
45,724.42 |
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131.98% |
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05 · Advertising |
20,454.37 |
|
10,000.00 |
|
10,454.37 |
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204.54% |
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06 · Publications |
0.00 |
|
0.00 |
|
0.00 |
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0.0% |
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07 · Interest Income |
33,670.35 |
|
13,000.00 |
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20,670.35 |
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259.0% |
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08 · Miscellaneous Income |
16.00 |
|
550.00 |
|
-534.00 |
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2.91% |
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09 · Balance Forward |
0.00 |
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38,000.00 |
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-38,000.00 |
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0.0% |
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Total Income |
538,232.18 |
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