SASFAA Executive Board Meeting

Sheraton Four Seasons, Greensboro, North Carolina

February 11, 2006

CALL TO ORDER

President Guy Gibbs called the meeting to order at 9:03 am at the Sheraton Four Seasons.

WELCOME

Guy opened the meeting by welcoming everyone to the 43^rd annual conference. Dana Kelly was recognized to welcome everyone to North Carolina.

Guy welcomed Michael Rodriguez, NASFAA representative to the SASFAA Board Meeting and Annual Conference.

CHANGES TO THE AGENDA AND SUBSTITUTE VOTING

The following changes to the agenda were noted: Forrest Stuart will not be at the meeting so Brent Tener will give the Tennessee State report.

INTRODUCTIONS

The following elected board members were present: Guy Gibbs, President; Brent Tener, President-Elect; Janet Sain, Past-President; Tolly Tollfeson, Vice President; Heather Boutell, Treasurer and Sandy Neel, Secretary.

State Presidents in attendance were: Shelley Park, Kentucky; Suzanne Pittman, Georgia; Brad Barnett, Virginia; Buddy Jackson, Alabama; Nancy Garmroth, South Carolina, Soraya Welden, Mississippi and Ruth Strum, Florida.

Committee Chairs in attendance were: Clark Aldridge, Finance and Audit; Crusie Lucero, Diversity, Carol Mowbray, Special Projects; Juanita Russell, Membership; Ron Gambill, Site Selection; Keith Reeves, Vendor and Sponsor; Lisanne Masterson, Conference; Susan Little, Special Appointee; and Bill Spiers, Legislative Relations.

Liaisons present: Mike Hawkes; Agency, Greg Martin, Education Department; and Paul Mittelhammer, Lender.

APPROVAL OF THE MINUTES

ACTION: Dana Kelly made a motion to accept the minutes of the Oct , 2005 Board Meeting at the Peabody Hotel. The motion, seconded by Tolly Tollefson was approved.

REPORTS FROM THE OFFICERS

SEE ATTACHMENT A

Report from President, Guy Gibbs

Guy thanked Lisanne Masterson and her committee for the hard work on the conference.

Report from Past President , Janet Sain

Voting will take place in Biltmore for those who are voting on-site. Awards will be presented on Tuesday. The GAP report needs to be completed by April 1.

STATE PRESIDENT REPORTS-SEE ATTACHMENT B

COMMITTEE REPORTS- SEE ATTACHMENT C

Report from Budget/Finance Chair, Clark Aldridge

ACTION: The Audit and Finance Committee proposes to eliminate the need to keep inventory of items of $500 or less in value. The Motion was approved.

ACTION: On recommendation from the Finance and Audit Committee, the Finance Chair to have the authority, with consultation with the President and Treasurer, to purchase CD’s without prior Board approval.

Discussion Occurred. No action taking the recommendation was removed from the table.

A review of the financial records was conducted and they were found to be in good shape. Clark reported that the Guide to Financial Management is being updated.

Report from Electronic Services

Erik gave a report about the listserv.

ACTION: Brad Barnett made a motion that the Electronic Services committee be authorized to move forward with the conversion of the SASFAA Listserv to the new list lock format and have the list enabled so that non-current members can be subscribed to the listserv for receiving messages if they so choose. The motion being seconded by Brent Tener, was approved.

Report from Site Selection Chair, Ron Gambill

Ron Gambill presented his recommendations for site in 2009 in South Carolina.

ACTION: Brent Tener made a motion to accept Sheraton Convention Center in Myrtle Beach South Carolina in 2009. The motion being seconded by Heather Boutell, was approved.

Old Business

None

New Business

None

Announcements:

Everyone is to wear the Conference shirts tomorrow but change before the opening session. The President’s appreciation reception will be from 6:30 to 8:00.

ACTION: Brent Tener moved to adjourn the Executive Board meeting. The motion, seconded by Soraya Weldon was approved. The meeting adjourned at 3:07.

Respectfully submitted,

Sandra J. Neel

SASFAA Secretary 2005-2006

ATTACHMENT A

President Guy Gibbs’ Report

Report of the President

SASFAA Board Meeting

Saturday, February 11, 2006

Sheraton Four Season, Greensboro, North Carolina

Welcome to Greensboro and our second visit to the Sheraton Four Seasons. We were here in July 2005 getting a feel for the hotel and seeing how these facilities would function for the annual conference. Well, that time has arrived. The opening session of the conference begins tomorrow evening at 5:00 PM. I hope that you’re excited about all that is going to occur within the next few days. I feel that we’re in store for a great experience, unmasking financial aid and issues facing our profession, getting updates on current issues on the current state of financial aid and reauthorization, building new friendships, renewing old acquaintances and being reenergized as we return to our institutions.

Special Guests

I’m very pleased that Dave Gelinas is here with us today. We claim Dave as “one of us” and we’ll happy to “lend” him to NASFAA as National Chair. I also want to welcome Michael Rodriguez. Michael is one of our Representatives-at-Large to NASFAA. He is the Director Financial Aid at St. John’s College in Santa Fe, NM. We will also be joined at the conference by Dan Mann. Dan also serves on the NASFAA board as the President of the MASFAA association. He is the Director of Financial Aid at the University of Illinois at Urbana-Champaign. Please take the time to introduce yourself to Michael and Dan and to show then what SASFAA hospitality is all about.

Goals and Objectives

It will soon be time for you to provide information to Janet Sain and myself concerning your activities for the past year. As you will remember, you developed your goals and objectives last year. One of the duties of the President is to write an annual report to submit to the membership. The review of the goals and objectives that you set for yourself and/or your committee will be used to develop that report.

We are in the final year of the current Long Range Plan. Janet Sain will be calling together the Governance and Planning Committee (GAP) within the next couple of months. That committee will review the Long Range Plan and evaluate our achievements in meeting the operational aspects of the plan. The GAP committee will require information from you to complete that process.

Both Janet and I will be providing you with additional information in the next few weeks concerning the preparation of your reports. Please be prepared to provide the information requested and to meet the deadline provided.

NASFAA Sponsored Interregional Visit

As a member of the NASFAA board and at the prerogative of the NASFAA National Chair, regional presidents are invited to attend an annual conference in another region. I had the opportunity to attend the SWASFAA conference held in Santa Ana Pueblo, NM, in December. SWASFAA held its conference on the Santa Ana Indian Reservation located between Albuquerque and Santa Fe. I had an absolutely wonderful visit and wish to thank SWASFAA President Sherry Foster, President-Elect Rick Renshaw, and the entire SWASFAA membership for their warm welcome.

At our conference we welcome Dan Mann as he represents NASFAA and MASFAA for his interregional visitation site.

Conference Visits in SASFAA

Since we last met in Memphis in October, I completed SASFAA visits at state conferences. I would like to thank Dana Kelly and NCASFAA for the welcome to their conference held in Charlotte in November.

Long Range Planning Summit

The North Carolina conference preceded the Long Range Planning Summit which was also held in Charlotte. I thought that the summit was a great success and look forward to the report of the committee. I hope that you feel the same way and that the effort that went into approving the summit, the planning, and the results have proven beneficial for our association and future planning activities.

NASFAA Board Meeting

The NASFAA board meeting was held in Austin, TX, November 12-15. I left Charlotte and flew directly to Austin. I was joined in Austin by Brent Tener and Susan Little. Brent sits as an observer on the NASFAA board. I appointed Susan Little to fill out Janet Sain’s seat on the board. Although Janet could have continued to sit on the NASFAA board she lost her voting eligibility when she went to work for Wachovia. Not wanting to dilute the voting strength of SASFAA, Janet unselfishly gave up her seat. We are fortunate that Susan was available and willing to accept this additional responsibility and will finish out Janet’s year on the NASFAA board.

Birthdays Since We Met in Memphis

Congratulations to each of you that has had a birthday since we meet in Memphis in October.

Dana Kelly – November 2 Nancy Garmroth – November 8

Ruth Strum – November 16 Soraya Weldon – December 25

Buddy Jackson – December 30 Carol Mowbray – January 7

Tolly Tollefson – January 18 Lisanne Masterson – January 24

Sandy Neel – January 31 Ron Gambill – February 2

SASFAA at 43

I cannot adequate express my appreciation to Lisanne Masterson and the Conference Committee and Local Arrangement folks for the work that they have done to prepare for our 43^rd annual conference. Untold hours have been spent in getting us ready for this event. I hope that you will take the time to thank each of them individually for their hard work.

Also, thanks to Heather Boutell, Juanita Russell and Keith Reeves. As they present their reports, you will have a better understanding of the tremendous amount of work that each of them has done. They are to be commended for their hard work and dedication to SASFAA.

Guy F. Gibbs

SASFAA President 2006

President Elect Brent Tener’s Report

President-Elect Report

Brent Tener

February, 2006

The Presidents – Elect Workshop will be held on Sunday, February 12. Currently, all Presidents – Elect, with the exception of Mr. Judge (Florida) are planning to attend. The agenda for the workshop has been included with this report. The Presidents – Elect include:

Jenelle Handcox, Georgia, Abraham Baldwin Agricultural College

Rance Jackson, North Carolina, North Carolina State University

Kim Jenerette, South Carolina, University of South Carolina Upstate

Garry Jones, Mississippi, East Mississippi Community College

Thomas Judge, Florida, University of Miami

Erik Melis, Virginia, George Mason University

Jonna Moses, Alabama, Regions Bank

Janette Overton, Tennessee, Johnson Bible College

Runan Pendergrast, Lexington Community College

A volunteer form will be available on the SASFAA website within the next two or three weeks. The process of constructing next year’s board and committees has officially begun.

The NASFAA Board of Directors meet in Austin, TX, November 13 – 15. SASFAA members attending the meeting included: Brent Tener, Dave Gelinas (University of the South); Guy Gibbs (Northern Virginia Community College); Susan Little (University of Georgia); Karen Fooks (University of Florida); and David Mohning (Vanderbilt University). Additional information regarding proceedings from the NASFAA board meeting can be found on the NASFAA website, www.nasfaa.org. The following are highlights from the meeting:

Items acted upon by the NASFAA Board of Directors included the following:

1. Approved the creation and implementation of the NASFAA Regional Initiative Award. This award is intended to encourage and publicize initiatives that have provided service to students, parents, families, other constituencies or colleagues within the profession. The award may be given annually to one of the six NASFAA regions.

2. A motion was brought before the board to include NASFAA as a partner in the Sallie Mae Fund Bus Tour. This bus tour will be traveling the western part of the United States beginning in January, visiting cities and towns in an effort to promote higher education access to Hispanic students. After lengthy discussion, the board defeated this motion.

In other business, NASFAA President Dallas Martin provided a federal legislative update regarding the reauthorization and budget processes in both the House and Senate. NASFAA staff will continue to monitor the proceedings and alert the aid community when action is needed from us on a particular piece of legislation. NASFAA staff has been working with the Department of Education to address school-related issues regarding hurricane-related legislation and regulatory relief. Also, as you are probably aware, NASFAA been a major conduit, through their website, in providing up-to-date information regarding the hurricane recovery efforts for affected schools.

The 2005 NASFAA conference, held in New York City, was the largest attended NASFAA conference to date. A summary of responses from the conference evaluation was provided to the board. The 2006 NASFAA conference will be held in Seattle, July 5 – 8. Individuals can now reserve hotel rooms for the conference. Information regarding the reservation process can be found on the NASFAA website.

Agenda

SAFSA Presidents-Elect Workshop

Greensboro, NC

Sunday, February 12, 2006

Four Seasons Hotel, Old North Room

8:15 am Continental Breakfast

8:30am Welcome and Review of the Day

Brent Tener, Associate Director of Student Financial Aid, Vanderbilt University, SASFAA President-Elect

Association Governance

Brent Tener

· By-Laws (Reprinted in Policy and Procedures (P&P) Manual, Section 2.2, Pages 80 – 86)

· SASFAA Operational Calendar, P&P Manual, Appendix G, 156 - 187

· Organizational Structure of SASFAA, P&P Manual, Section 4, Pages 15 - 18

· Duties and Responsibilities of the Board, P&P Manual, Section 5, Pages 19 – 22.

9:00am Get to Know Me! (A Team Building Exercise)

Susan Little, Director of Financial Aid, University of Georgia, SASFAA Past-President

9:30am The History of SASFAA

Mary Givhan, Director of Financial Aid, Mississippi College, SASFAA Past-President

10:00am Break

10:15am Legislative Relations – Making a Difference in Public Policy

Bill Spiers, Director of Financial Aid, Tallahassee Community College, Chair of the Federal Relations Committee

10: 45am Leadership and Team Development

Brent Tener

12 noon Lunch with New Aid Officers – Augusta Room

“Why Our Profession Matters”

Dave Gelinas, Director of Financial Aid, University of the South, SASFAA Past President and 2005-2006 NASFAA Chair

1:00pm Getting Ready and What I Wish I Had Known or Wish I Did

Current State Presidents

2:00pm Goal Setting, Issues and Planning

Brent Tener and State Presidents - Elect

3-3:15 pm Closing Thoughts and Evaluation

Brent Tener

Past President Janet Sain’s Report

Vice President Tolly Tollefson’s Report

The Mid Level Workshop is being limited to 60 to 70 participants. Bob Godfrey is the curriculum coordinator.

The New Aid Officers workshop is being held June 18-23, 2006 at UNC-Asheville. Chip Quisenberry is the curriculum Coordinator. The workshop is limited to 126 participants. Returning Instructors are:

Pat Arauz - University of Louisville, KY

Deborah Byrd - Calhoun Community College, AL
Bruce Crain - Mississippi State University, MS
Leonard Gude - University of South Florida, FL

Brent Tener - Vanderbilt University, TN

Michelle Wright - University of South Carolina - Columbia, SC

New Instructors are:
Robin Winston – De Vry University, GA

Searcy Taylor – Mississippi Gulf Community College, MS
Andy Weaver – University of Alabama at Huntsville, AL
Eric Melis – George Mason University, VA

Bill Zahn- UNC Greensboro, NC

Ahn Do- St Thomas University, FL

Secretary Sandy Neel’s Report

SASFAA Executive Board Meeting

Saturday February 11, 2006

Greensboro, NC

Secretaries Report

The Committee to review SASFAA’s Policy and Procedures is meeting tomorrow in Cardinal from 1:00 to 3:00. Once we review the P&P manual, I will write up the recommendations and report to the Executive Board at the June board meeting unless this board chooses to review the changes by email and conference call. Even though my term expires June 30^th, I will update the P&P manual and have those changes on the web before the first board meeting of the new administration.

Respectfully submitted,

Sandra Neel

Secretary 2004-2006

Treasurer Heather Boutell’s Report

10:04 AM SASFAA, Inc.

02/08/06 Budget vs. Actual

July 2005 through June 2006

Jul '05 - Jun 06 Income

Line Item	Income	Budget	$ Over Budget	% of Budget
01	Membership Dues	26,650.00	37,000.00 -10,350.00	72.0%
02	Professional Advancement	5,525.00	103,000.00 -97,475.00	5.4%
03	Annual Meeting	108,170.00	134,125.00 -25,955.00	80.6%
04	Vendors/Sponsors/Patrons	140,545.07	155,508.00 -14,962.93	90.4%
05	Advertising	45,235.63	17,000.00-28,235.63	266.1%
07	Interest Income	12,713.05	13,500.00 -786.95	94.2%
08	Miscellaneous Income	2,041.20
09	Balance Forward	0.00	21,330.00 -21,330.00